Developing a Strategy for Managing Electronic Records—The Findings of the Indiana University Electronic Records Project

Abstract

From June 1995 through December 1997, staff from the Indiana University Archives and University Information Technology Services undertook and completed an electronic records project partially funded by the National Historical Publications and Records Commission, designed to implement and test the "Functional Requirements for Evidence in Recordkeeping" model developed at the University of Pittsburgh. In this article, the findings of the IU project are reviewed in the context of several questions project personnel addressed during the project, including 1) Does the Pitt model ask the right questions? 2) What set of activities are required to use and implement the model? 3) What are the costs associated with implementing the model? and 4) What types of skills are required to apply the methodology.

Records management system at the eNews Channel Africa

“…South African records managers enable their entities to fulfil their legal and ethical obligations, thereby sanctifying corporate governance. Digital recordkeeping is a challenge for all role-players who should comply with laws, regulations, standards, policies, and strategies which ensure reliable digital evidence for accountability, operational continuity, institutional and social memory (Bantin 1998). Records managers need to ensure that their entities regard the management and preservation of digital records as an integral component of their records management policy and related procedural records.…”

Electronic records management

“…Recent research has been dominated by attempts to identify unambiguously those functions as well as the functions of records creators and their records. Major projects have included the University of Pittsburgh Functional Requirements for Evidence in Electronic Recordkeeping Project (the Pittsburgh Project), the first, and probably the most influential major project funded by NHPRC, the Victorian Electronic Records Strategy (VERS) in Australia, and the Indiana University Electronic Records Project (Bantin, 1998a(Bantin, , 1999; the latter two based their work on the outcomes of the Pittsburgh Project, refining the functional requirements in the process. The National Archives of Canada's Information Management and Office Systems Advancement (IMOSA) Project (McDonald, 1993(McDonald, , 1995a(McDonald, , 1995b) and the United Kingdom Public Record Office's Electronic Records in Office Systems (EROS) Programme (Blake, 1998) Project.…”

Building an Infrastructure for Archival Research

“…Tends to be associated with interpretivist research (see Williamson, 2002, Chapter 2 Bearman, 1994), the Indiana University Electronic Records Project (Bantin, 1998) and the research and development work undertaken at State Records New York (as reflected in Hedstrom, 1997).…”