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Despite the fact that the value of extending Building Information Modeling (BIM) implementation through the operations and maintenance phase is simply to reduce the operations and maintenance costs associated with inadequate interoperability, facilities management information flow is neither automated nor seamless. Facility managers do not normally use BIM models data, since they claim that BIM models either do not include their information requirements, or contain a huge amount of superfluous data which makes the data exchange process tedious and overwhelming. Construction Operations Building information exchange (COBie) is developed to improve the facility data handover and to support facilities management systems. However, COBie add-in existing applications have their inherent limitation to generate all facilities management required data, particularly spare, resource and job data sheets, in which a manual data entry is still required. Through a series of interviews with industry practitioners, this paper analyses current data exchange practices as well as proposed a conceptual interoperability framework for seamless data exchange between BIM models and facilities management systems. A proposed database information system that automatically generates a rich COBie spreadsheet by linking BIM data models via the Industry Foundation Classes (IFC) model to facilities management information provided by various sources. The proposed framework supplements the existing body of knowledge in facilities management domain by providing a system that facilitates seamless data transfer between BIM and facilities management systems. Facilities management organisations and owners can use this approach to decrease the redundant activity of manual data entry and focus their efforts on productive maintenance activities.

Purpose This paper aims to identify a generic set of information requirements for facilities management (FM) systems, which should be included in BIM as-built models for efficient information exchange between BIM and FM systems, and to propose a process to identify, verify and collect the required information for use in FM systems during the project’s lifecycle. Design/methodology/approach Both qualitative and quantitative approaches were applied at different stages of the study’s sequential design. The collection and analysis of qualitative data was based on an extensive literature review of similar studies, standards, best practices and case study documentation. This was followed by a questionnaire survey of 191 FM practitioners in the UK. This formed the background of the third stage, which was the development of the information management process to streamline information exchange between building information models and FM systems. Findings The study identifies a generic list of information requirements of building information models to support FM systems. In addition, the study presents an information management process that generates a specific database for FM systems using an open data format. Originality/value The existing literature focuses on specific building types (educational buildings) or specific information requirements related to particular systems (mechanical systems). The existing standards, guidelines and best practices focus on the information requirements to support the operations and maintenance (O&M) phase in general. This study is different from previous studies because it develops a set of specific information requirements for building information models to support FM systems. FM organisations and owners can use the proposed list of information requirements as a base to generate specific data output for their FM systems’ input, to decrease the redundant activity of manual data entry and focus their efforts on key activities.

Purpose The purpose of this study is to address challenges in the current information exchange process between building information modelling (BIM) and facilities management (FM) systems and to propose a workable solution. This study’s objective is to identify the information exchange requirements and to develop methods for seamless information flow between building information models and FM systems. Design/methodology/approach Data collection and analysis was based on an extensive literature review of similar studies followed by a questionnaire survey with a total of 112 participants and 2 focus groups with a total of 12 participants to validate the conceptual framework. The outputs of the survey analysis formed the background of the proposed framework to streamline information exchange process between building information models and FM systems. Findings The study findings form a foundation for enabling the integration of various data sources including building information models. Such integrated platforms will enable automated information exchange between the various data sources and FM systems. The study also provides key information requirements sources to complement the existing construction operations building information exchange information and to support standardization for information exchange process. Originality/value The contribution of this study is the identification of information exchange requirements and sources to enable seamless information flow between BIM and FM systems. The study findings will also lay the basis for research studies using the developed framework context to enable the identification of specific data outputs for FM systems inputs.

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