In this paper we describe DSpace, an
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This paper describes MIT Libraries' experience implementing DSpace, a home-grown open source digital institutional repository, which other institutions may want to introduce as a service to their communities. MIT's introduction of DSpace as an operating service illustrates the many political and organizational considerations that must be addressed to establish and operate institutional repositories. In addition to detailing some of the policies developed and organizational changes undertaken, this article describes the kinds of questions future implementers of DSpace will want to answer. It also outlines the impacts the service has had on the library, on MIT, and on the perception of MIT Libraries within the Institute.
Digital libraries are at a point in their progression where many have been well established. Furthermore, groups in the field have begun to develop best practices in areas such as digitization and metadata architecture. However, other areas have been less discussed, namely the organizational and management issues that digital libraries must address.These issues include staffing, collaboration among departments or institutions, budgeting, and the strategies that digital libraries use to ensure longterm sustainability for projects. Panelists in this session will discuss the strategies that they have used to meet the organizational and management needs of their digital library projects.Founded in 1823, the Library of Virginia (LVA) is the archival repository for state and local records and the reference library for state government. Since 1995, the Digital Library Program (DLP) is an internationally recognized effort to preserve, digitize, and provide access to significant archival and library collections. The project has digitized one million original document pages, maps, and photographs, and created forty (40) searchable databases consisting of 700,000 records and many additional electronic finding aids. This presentation will discuss the project management techniques that have evolved over time, including product conception and design, workflow development, allocation of personnel and technical resources, vendor relations, adherence to standards, quality control, costhenefit analysis, marketing, public relations and customer support, usage analysis, and persistence.DSpace, jointly developed by MIT Libraries and the Hewlett-Packard Company, is a cross-disciplinary digital repository intended to capture, distribute and preserve the digital products created by MIT's researchers. The goal of developing an institutionally-based repository brings with it a set of organizational and policy issues not usually encountered by the more common discipline-based digital repositories. A university spans many disciplines, each of which is represented by at least one organizational unit within the university's administrative structure. This presentation will address the project's management of policy issues that have emerged during both the design stage and the beta-testing stage with early adopters. Issues to be discussed include the transition from a development project to implementation, policies surrounding collection content, ownership and responsibility, and long term archival and preservation policies.
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At its most basic, a repository is a digital resource panelists, all of whom have experience in the management and delivery system. In practical implementation of a repository system, will present issues implementation, a repository may contain diverse content in establishing and building varying types of repository characterized by heterogeneity of format and in the level services within a research library setting. of detail and format of descriptive metadata, be basedThe following issues will be discussed: upon wildly varying architectures, provide multiple levels of resource preservation, support a wide-ranging scope of discovery and delivery services in support of an institution's mission, and potentially provide the tools that allow effective use of its contents. The development of digital asset management tools, content workflows, and discovery interface with authentication and access controls is an expensive and time-consuming process that requires detailed planning and effective project management. Furthermore, as the distributed and local digital repository environment coalesces and its requirements become clearer, institutions will also undergo organizational change in significant ways to take on these management and delivery functions. The The planning process, including the gathering of user requirements, definition of the scope of the service, policy planning, management, and staffing; Implementation, including the creation of functional and content specifications, identifying appropriate standards and technologies, assessment of vendor solutions, the design and development process, and usability testing; Building content, including local content production and the solicitation of content from varying constituencies; andThe socio-cultural impact on a library organization.
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