National Cloud Computing Principles: Guidance for Public Sector Authorities Moving to the Cloud

Mutkoski, Stephen

doi:10.1109/ic2e.2015.104

Cited by 2 publications

(2 citation statements)

References 1 publication

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“…Literature suggests that it is essential to have archival legislation to embrace that records created are stored in the networked environment and to allay fears of loss of information when the public sector considers locating records to the cloud (Ngoepe and Saurombe, 2016; Mutkoski, 2015). Despite the participants being oblivious of the existing cloud legislation, this study discovered lack of interest in the regulatory framework for the management of digital records.…”

Section: Discussion From the Findingsmentioning

confidence: 99%

“…Section 32(32) of the Constitution of South Africa (1996) provides the enactment of the national legislation to give effect to the fundamental right to information. In response to the directives of the Constitution, Mutkoski (2015) advises that digital storage should be informed by the cloud legislation to allay fears of loss of information when the public sector considers locating records to the cloud. Legislation has a huge impact on how records are managed and stored in any country.…”

Section: Regulatory Framework For Management Of Digital Recordsmentioning

confidence: 99%

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A framework for management of digital records on the cloud in the public sector of South Africa

Shibambu

Marutha

2021

IDD

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Purpose The purpose of this paper is to investigate a framework for management of digital records on the cloud in South Africa. Design/methodology/approach This qualitative case study used semi-structured interviews and document analysis to collect data from regulatory documents, records practitioners and chief information officers in the national government departments in South Africa. Findings This study reveals that despite the advent of cloud computing, government is still struggling with manual paper-based records challenges, as they have not developed a government-owned cloud in which to manage and dispose records. Practical implications Technological advancements have brought about dramatic changes to the management and disposition of records since cloud computing emerged. The traction gained by cloud computing influences how records are managed and disposed in the cloud storage. Currently, the South African Government manages and disposes records in the government premises as stipulated by the National Archives and Records Service of South Africa Act (1996). This is enforced by the National Archives and Records Service of South Africa, which is the government records regulator because records are on paper-based, microfilms and audio-visual formats. It is hoped that the recommendations and framework proposed in this study may assist the government and related sectors in the adoption and implementation of the cloud computing system for records management and disposal. This may assist in resolving challenges such as missing files, damaged records and archives and long turnaround time for retrieval of records. Social implications In South Africa, the digital records are securely stored in storage mediums such as hard drives and USBs, to mention but a few. In addition to digital obsolescence faced by the storage mediums, global access to information is hindered because information is limited to those who can visit the archival holdings. The alternative option is to manage and dispose of records in the cloud. The framework and recommendations in this study may also assist in improving information, archives and records management policies and service delivery to the community at large. The framework proposed may be applied as a theory for framing future studies in the same area of cloud computing and used as a resource to guide other future studies and policymakers. Originality/value This study provides a framework for management of digital records on the cloud in South Africa. It also proposes the promulgation of the Cloud Act to promote unlimited access to state heritage, regardless of time and location. This study is framed on the Digital Curation Centre Life Cycle Model.

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Section: Discussion From the Findingsmentioning

confidence: 99%

Section: Regulatory Framework For Management Of Digital Recordsmentioning

confidence: 99%

A framework for management of digital records on the cloud in the public sector of South Africa

Shibambu

Marutha

2021

IDD

View full text Add to dashboard Cite

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Strategies for Developing Digital Infrastructure to Rescue Archives from Stagnant Archival Holdings in the Government of South Africa

Shibambu

2023

Mousaion

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Records and archives are the footprints of any organisation due to the value of their information. In South Africa, the records and archives are governed by the National Archives and Record Service of South Africa Act No. 43 of 1996, as amended under the auspices of the National Archives and Record Services of South Africa. The current archival holding is compatible with paper, film, and audio formats as provided in the Act. This study sought to explore the strategies for developing digital infrastructure that would rescue records and archives from a stagnant state in the Government of South Africa. This being an interpretive study, qualitative data were collected through semi-structured interviews and augmented with content analysis. In view that this was a case study, the population comprised 10 chief information officers and records practitioners from national government departments of South Africa. The collected data were thematically analysed. This study established that the current infrastructure of record-keeping contributes heavily to the stagnant situation of records because only those in the proximity of the archival holdings can access the records by visiting the premises. This study also argues that if the current infrastructure prevails, records and archives will continue to be stagnant. In view of the emerging Fourth Industrial Revolution, the study recommends that records and archives can be saved from the stagnant state by developing the infrastructure for cloud storage within the borders of South Africa.

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National Cloud Computing Principles: Guidance for Public Sector Authorities Moving to the Cloud

Cited by 2 publications

References 1 publication

A framework for management of digital records on the cloud in the public sector of South Africa

A framework for management of digital records on the cloud in the public sector of South Africa

Strategies for Developing Digital Infrastructure to Rescue Archives from Stagnant Archival Holdings in the Government of South Africa

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