Integration of virtual and real document organization

Abstract

In most work environments people archive both the real and digital versions of their documents. But unlike the digital world, in the physical world locating a document can become a very time consuming task. The reason for this is the lack of a direct connection between the physical and digital versions of documents.The Smart Filing System combines the benefits of the digital and the real world providing an augmented filing cabinet. The system benefits by linking the physical world with the digital desktop world. In our setup, we implemented an addin for MS OneNote TM . Furthermore, real folders and cabinets are extended with devices for direct input and output. This allows us to search and browse through digital documents using MS OneNote TM . Simultaneously, our system also allows a feedback in the physical world, by highlighting the corresponding folder in the filing cabinet. In this paper we describe the hardware and software implementation our prototype system, and present the results of a preliminary pilot study of its use.

Move-it sticky notes providing active physical feedback through motion

“…In our setup, we aim to provide a similarly smooth transition between paper-based and digital notes through automatic integration with Personal Information Management (PIM) tools such as calendars, address books, or to-do lists. While feedback provided by most existing systems is of digital nature only, we extend this approach with physical feedback capabilities as similarly introduced by the Smart Filing System that highlights documents in a filing cabinet through LED lights [22]. In contrast to this work, however, we consider augmenting paper with motion feedback, which is particularly efficient in attracting human attention-especially in the peripheral vision [5].…”

DrawerFinder

“…Smart Filing System [6] provides a combination of digital and physical interfaces to an augmented filing cabinet system. It can manage printed documents in cabinets effectively by utilizing a digital pen and ARToolKot markers.…”

Sophya

“…As shown in Figure 8 our earlier prototype document management systems [11,8] incorporated a simple means of interaction output on the folders in the form of LEDs. The output LEDs were used in these systems to display the location of a single folder or multiple folders as the result of users' interaction with the computer application that accessed the system.…”