Electronic Document Tracking System (EDTS): A Prototype

Demong, Rochin; Hassan, Lailatul Faizah Abu; Besar, Tuan Badrol Tuan; Zulkifli, Zulhaimi

doi:10.1007/978-3-642-02556-3_43

Cited by 7 publications

(3 citation statements)

References 2 publications

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“…The approach for this work is based on the Object Modeling Technique (OMT). OMT is one of the most popular object-oriented development techniques developed by James Rumbaugh (Demong et al, 2009). There are five main phases in OMT methodology namely; analysis, system design, object…”

Section: Methodsmentioning

confidence: 99%

Analysis and Design of File Tracking System

Bala¹,

Muhammad²

2020

JASIC

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The file tracking system has been one of the areas of concern in most of our organizations. Much research over the years has been carried out to tackle the problem of file monitoring system in our institutions. As we all know large volumes of data are usually generated in most institutions of learning today. Locating files using the manual method is a tedious and time-consuming process for most of our administrative staff of such institutions. This paper aims to analyze and propose a file tracking system that will eliminate the problem caused by the manual system of a file monitoring system. This can be achieved by interviewing the staff who is in charge of the file monitoring system in the institution. The proposed system was designed based on the information gathered from staff using UML diagrams such as use case diagrams and easy designer to create a database diagram. Which helps in managing the flow of files effectively and efficiently. All the files such as reports, decisions, requests, and location history can be processed and tracked by the system at any period.

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Section: Methodsmentioning

confidence: 99%

Analysis and Design of File Tracking System

Bala¹,

Muhammad²

2020

JASIC

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“…These problems and others (see Section 2) encourage the current research to develop a file tracking system that can solve all discuss problem which can occur due to physical file system and solve these problems in best manner and assess this new file system based on TTF model perspective. According to Demong, Hassan, Besar and Zulkifli [8], electronic file tracking is becoming more crucial for university because of their aim of paperless society and helping staff in delivering, maintaining and managing all the documents efficiently in order to provide excellence service quality. Furthermore, EFTS appears as solution that provides improved efficiency in retrieving documents online at any time and also keeps track of the movement of files from one place to another [19].…”

Section: E-file System Tracking In Universitymentioning

confidence: 99%

“…The e-file Tracking System (EFTS) utilized in universities as a solution to traditional file management system and to improve the document management online. This makes the retrieval of documents online at with updated information on movement of files between offices in universities [8]. For all the potential benefits of using the e-file tracking system in the government universities, there are enormous challenges present when implementing it, with a failing in the implementations of electronic systems in developing countries and especially in Iraq, Because Iraq has experience in failure in many IT projects such as e-government local project [9].…”

Section: Introductionmentioning

confidence: 99%

Evaluating the tracking e-Files prototype project based on the task technology fit model

Al-khafaji

Abdullah

Kashmoola

2020

IJEECS

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Locating files in an exact time is considered one of the greatest problems and the tedious process in universities nowadays. This problem becomes greater when the university has a large number of departments and transactions, as well as the documents are moving from one department to another. Especially, developing countries that have many problems and unstable environment and that may lead to lost or damage the important documents that influence on the decision making. Furthermore, the traditional manner not only wasted the time and energy, but also the paper cost for printing copies of required file. And with the advancement of technology and the increase of Internet users, documents are still being sent in Iraqi universities manually between departments. Although the higher education and scientific research ministry was recommended the public universities for using modern technologies during the daily transactions between the departments or amongst the units. Therefore, this study sought to design and evaluate the prototype system which tracks movements of the documents from one department to another as well as check the completion rate for each department. For providing opportunities to assess how well the use of e-file tracking system meets the needs of management units in universities. The systems implementation research notes the need to fit between tasks, technologies and users. Thus, this empirical study utilized the task technology fit model for this purpose. The results from selected participants indicated that all the factors significant effect on the employee’s performance in E-file Tracking System, excepted, task characteristics. This study will be contributed to reduce the corruption and enhance the transparency and help the decision-makers make the right decision at the right time.

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