Critical Success Factors for Adopting Electronic Document Management Systems in Government Units

Ziemba, Ewa; Papaj, Tomasz; Descours, Danuta

doi:10.15439/2022f227

Cited by 3 publications

(9 citation statements)

References 12 publications

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“…E10 stated that “Sri Lanka struggles to continue with digitalization and technology on a large scale, and hence EDMS is still novel”. Moreover, according to a recent study conducted in Poland, technological readiness is a critical success factor in implementing EDMS into government construction projects (Ziemba et al , 2022). However, the study expressed facts without specifying cost contexts and megaprojects, which is a unique empirical finding of this study.…”

Section: Findings and Discussionmentioning

confidence: 99%

“…The experts expressed their opinion on possible mitigation and elimination measures for identified barriers. Accordingly, revisions in the current syllabus of Quantity Surveying degree-granting universities to reflect new worldwide trends in the field, hosting technical sessions and continuing education programmes for employees to bring them up to speed on new technological systems (Ziemba et al , 2022) highly emerge as beneficial to overcome these barriers. Similar findings were reported in a study conducted in Nigeria (a developing country) that expressed the importance of conducting training programmes for improving computer literacy to adapt the EDMS in the context of the business field (Balogun et al , 2019).…”

Section: Findings and Discussionmentioning

confidence: 99%

“…Zutec, OpenSpace, and 4 P Viewpoint are some electronic documentation tools used in the present context. Within this context also, it is challengeable to adopt EDMSs even in the developed countries like Poland (Ziemba et al , 2022). Accordingly, this study uses the below-mentioned methodology to investigate the transitional challenges in moving into EDMS and solutions for the transitional challenges.…”

Section: Literature Reviewmentioning

confidence: 99%

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Applicability of electronic document management system (EDMS) for the cost management of mega construction projects in Sri Lanka

Rathnayaka,

Malsha Nadeetharu,

Kulatunga

2023

JFMPC

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Purpose Documentation plays a key role in navigating the costs of construction projects. Traditional document management systems (TDMS) used in developing countries, however, hinder the achievement of expected cost targets. Although the electronic document management system (EDMS) has been implemented to improve documentation, the Sri Lankan construction industry has failed to effectively adapt to it. Hence, this study aims to provide strategies for the effective application of EDMS to the cost management of Sri Lankan mega construction projects. Design/methodology/approach This study uses a qualitative approach followed by 12 semi-structured expert interviews. Quantity surveying experts were selected through judgemental sampling. Manual content analysis was used to analyse the data. Findings The EDMS is more suitable for megaprojects than traditional methods of documentation in terms of functionality, neutrality, interoperability, space, reversibility and delivery speed. However, there are contradictory views about cost and security. Furthermore, five transitional challenges of EDMS have been identified under the three key themes of cost, stakeholder perception and technical difficulties. Four reasons were also identified as causing these five challenges. Seven suggestions were made to deal with these transitional challenges and three key feasible solutions for the Sri Lankan construction industry regarding the EDMS were identified. Development of Sri Lankan software with low initial cost was highlighted as the most feasible solution. Originality/value This is a novel study to investigate the applicability of EDMS to cost management mechanisms of megaprojects in Sri Lanka. The findings reveal transitional challenges and appropriate feasible solutions for EDMS adaptation. This can be applied to the cost management of megaprojects in other developing countries as well.

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Section: Findings and Discussionmentioning

confidence: 99%

Section: Findings and Discussionmentioning

confidence: 99%

Section: Literature Reviewmentioning

confidence: 99%

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Applicability of electronic document management system (EDMS) for the cost management of mega construction projects in Sri Lanka

Rathnayaka,

Malsha Nadeetharu,

Kulatunga

2023

JFMPC

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“…This transition aims to improve efficiency, productivity, and profitability while reducing business costs [2,3,6]. By digitalizing processes, organizations can explore new possibilities and gain competitive benefits over other institutions [7,8]. Information system (IS)/IT managers continually face the challenge of effectively managing the rapid emergence of new technologies and integrating them into the evolving needs of their organizations [9].…”

Section: Introductionmentioning

confidence: 99%

“…A DMS effectively manages the digitalization processes, and preventing extensive use of paper documents. The utilization of DMSs offers numerous advantages for organizations and their users [1,5,8,9,[12][13][14][15][16][17][18]:…”

Section: Introductionmentioning

confidence: 99%

Managing Document Management Systems’ Life Cycle in Relation to an Organization’s Maturity for Digital Transformation

Sternad Zabukovšek,

Jordan,

Bobek

2023

Sustainability

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Document management systems (DMS) have become an important topic regarding digital transformation in organizations because they enable paperless business, speed up processes, lower business costs, and support sustainability activities in organizations. DMSs should be considered as green technology and also as technology crucial for green digital transformation. Sustainability is becoming increasingly crucial for organizations and society, and DMSs, along with paperless business, can contribute to the sustainable orientation of organizations. However, the problem with DMS implementations is that they often fail and that DMS users often use DMSs at a basic level, which means that, among other things, they still prefer to print documents rather than use electronic documents. A framework that can contribute to a better implementation and a higher level of use of DMSs, which both lead to a more green digital transformation of the organization, represents an organization’s maturity. We used the Process and Enterprise Maturity Model (PEMM) to assess the organization’s maturity level concerning the DMS’ life cycle. Findings are presented from the research study. The research study was based on a questionnaire and collected data from DMS users. The research study showed that an organization’s maturity impacts the DMS’ life cycle. Organizations that manage the DMS’ life cycle will better cope with digital transformation and sustainability issues related to paperless business.

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Enhanced Barangay Information Management System with Residency Certificate Issuance

Dela Cruz,

Joyce Balilia,

Abana

et al. 2023

2023 IEEE 8th International Conference on Recent Advances and Innovations in Engineering (ICRAIE)

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Critical Success Factors for Adopting Electronic Document Management Systems in Government Units

Cited by 3 publications

References 12 publications

Applicability of electronic document management system (EDMS) for the cost management of mega construction projects in Sri Lanka

Applicability of electronic document management system (EDMS) for the cost management of mega construction projects in Sri Lanka

Managing Document Management Systems’ Life Cycle in Relation to an Organization’s Maturity for Digital Transformation

Enhanced Barangay Information Management System with Residency Certificate Issuance

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