Due to the desire for more student space at the University of New Mexico Health Sciences Center, the Health Sciences Library and Informatics Center reviewed its serial holdings both in the library and in its offsite storage facility and determined which titles to retain and discard. This paper will briefly describe the selection process and then discuss the methods and phases of the project used to discard material in two shelving locations including auctioning material, donating material to another library, removing unselected material, and repurposing material for a decorative noise-abatement wall. This paper will also discuss the process of integrating items selected for retention from two shelving locations in separate buildings into one shelving location. The author will share the lessons learned throughout the project.
Background: After several years of storing a large number of historical medical books that had been weeded from the general collection, the University of New Mexico Health Sciences Library and Informatics Center developed a set of evaluation criteria to determine whether the material should be kept and included in the library catalog or discarded. The purpose of this article is to share lessons learned in evaluating and processing a historical medical book collection. The authors share how we determined review criteria as well as cataloging and processing procedures.Case Presentation: Best practices for evaluating, cataloging, and processing historical library material were determined through a literature search and then reviewed and adapted for application to this project. Eight hundred sixty-two titles were selected to add to the catalog and were added to a shelving location in our offsite storage facility.Conclusions: These materials are now discoverable in the library’s catalog for library users who are interested in historical research, and the materials have been processed for easy retrieval as well as preservation purposes.
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