During the digitization of the Eugene V. Debs correspondence collection, known as the Dear Comrade project, at Indiana State University, project staff developed new procedures for assigning and tracking responsibilities. This development was part of an overall initiative to document local practices and create a more complete workflow process for projects undertaken through the Wabash Valley Visions & Voices Digital Memory Project (WV3) located at http://visions.indstate.edu. Consisting of approximately 6,000 pieces of correspondence written to and from Eugene Victor Debs, the Debs Collection is housed in Special Collections at Cunningham Memorial Library. The new work plan enabled multiple people with varying levels of expertise from different library departments to check the quality of scans and to catalog and upload items to WV3 using the digital collection management software CONTENTdm.
Purpose The purpose of this case study is to demonstrate how cultural memory organizations in Indiana used Library Services Technology Act grant funding as seed money to form a collaborative group to attain an affordable and sustainable digital preservation solution. Design/methodology/approach This case study relates how concern for digital content created across Indiana by an array of cultural memory organizations led to a multi-year quest to establish a community-based, cost-effective, open-source digital preservation solution to address a common problem. Findings Interest in a collaborative community-based digital preservation solution, especially among small- and mid-sized under-resourced organizations, exists across the spectrum of Indiana cultural heritage institutions, but education and commitment are key to the success of a statewide solution. Originality/value While focusing on cultural memory organizations in Indiana, the case study also provides information about the process of establishing a digital preservation collaborative to leverage resources to provide a cost-effective and sustainable long-term solution, particularly for small- to mid-sized institutions.
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