Traces: Document, record, archive, archives

McKemmish, Sue

doi:10.1016/b978-1-876938-84-0.50001-9

Cited by 21 publications

(17 citation statements)

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“…Scoping is an important step in creating values in archives, for values of cultural heritage or other values such as knowledge development and economic growth as in the idea of open data (Group of Eight and G7, 2013). In reality records are already appraised before capture (McKemmish, 2005). The data show that in Sweden the problem is that this appraisal is done with strictly business focus or even intuitively by anyone handling business information in an organization, even in a public organization.…”

Section: Discussionmentioning

confidence: 99%

“…Finally, appraisal parameters support practice in effectuation of creating value in archives. Value in digital archives is the result of digital records appraisal which is comprised of assessment of both access and need, and across a spectrum of perspectives, such as time, business and society (McKemmish, 2005; International Organization for Standardization (ISO), 2016, 15489). The appraisal process results in an archive that contains records of both primary and secondary value (Schellenberg, 2003(Schellenberg, /1956.…”

Section: Introductionmentioning

confidence: 99%

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Theory, regulation and practice in Swedish digital records appraisal

Klett

2019

RMJ

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Purpose Digital records appraisal and aspects of archival values in theory, regularization and practice are explored. This paper aims to reflect upon the appraisal process, responsibility and norms for value creation in a digitalized environment. The research question was how do appraisal theory, normative rules and appraisal practice meet the aims of values in digital archives? Design/methodology/approach The study triangulated appraisal theory, normative values and participants’ views about archival values in appraisal practice in a Swedish setting. Content analysis were used to explore normative documents and interviews. Appraisal theories of the Swedish Nils Nilsson and the Canadian Terry Cook were interpreted. The result was related to theories on public values, the nature of responsibility and relations between the state and citizens. Findings The results show influences between theory, norms and practice. Changes in norms and practice do not follow the development of digitalization. Responsibility is focused on tasks, which exposes risks of accountability control and knowledge of appraisal grounds. The paper concludes that access requirements and user needs may prompt change in appraisal processes. In the light of digitalization, “primary and secondary value” are merely a matter of use and usability in a time and space (continuum) perspective. Research limitations/implications This study is based in Sweden where extensive right of access to public records and default preservation are norm. Originality/value The result shows how allocated responsibilities impinge on a re-active digital appraisal process.

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Section: Discussionmentioning

confidence: 99%

Section: Introductionmentioning

confidence: 99%

Theory, regulation and practice in Swedish digital records appraisal

Klett

2019

RMJ

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“…Records are seen as having: 'complex and dynamic social, functional, provenancial and documentary contexts of creation, management and use through space-time'. 39 The Records Continuum has been welldescribed in several recent publications, but I will briefly summarise the model used as a basis for this analysis.…”

Section: Records Continuum Modelmentioning

confidence: 99%

Finding aids in context: using Records Continuum and Diffusion of Innovations models to interpret descriptive choices

Battley¹

2013

Archives and Manuscripts

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Belinda Battley is a senior archivist at the Auckland office of Archives New Zealand. She has recently graduated with a Master's degree in archives and records management from the School of Information Management, Victoria University, Wellington. As an archivist, she works mainly in arrangement, description and reference. She has published and presented on a range of subjects, including description in New Zealand, preservation of nineteenth-century records and assessment of reference services.The Records Continuum model allows the context of records to be examined from a range of views and perspectives. By viewing finding aids as records created by archivists, the Records Continuum model can be used to examine the influences acting on archival finding aids and the archivists creating them. The Diffusion of Innovations model may reveal barriers and motivators for the adoption of new descriptive systems. The Records Continuum model was used together with Rogers' Diffusion of Innovations model to develop a mixed-methods survey and to analyse the results in a study into descriptive practice in New Zealand archival institutions. This paper looks at the effectiveness of the two models for this type of research.

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“…Whether spoken, written, performed, embodied in people or embedded in country, records are logical objects providing traces of social, cultural and organizational activity that evidence and memorialize individual and collective lives (McKemmish 2005 ). Continuum thinking eschews differentiation between records and archives based on institutional custody.…”

Section: Records Continuum Theory and Practicementioning

confidence: 99%