The Un-meeting approach to stimulate collaborative adult learning: an application for clinical research professionals

Jones, Caleb; Lane, Aric; Shah, Arti; Carter, Karen; Lackey, Russell; Kolb, R

doi:10.1017/cts.2021.821

Cited by 9 publications

(14 citation statements)

References 14 publications

(27 reference statements)

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“…15,21 Pedagogy Challenge: Rounds are intended to be a learning opportunity, so attendance is most advantageous to RPs and learners from other component teams (eg, newly hired nurses) and less so for nonlearners During rounds, consider conducting pedagogically focused activities when learners are available from more than one component team (eg, RPs and newly hired RNs). 29,30,57,58 Plan meeting schedules and agendas to prioritize the time of team members who are necessary for other meeting processes (eg, informing, deliberating, and strategizing) but may be less likely to benefit from pedagogically focused activities. 1,21,29,30,45,59 Abbreviations: MTS, multiteam system; RN, registered nurse; RP, resident physician.…”

Section: Discussionmentioning

confidence: 99%

Making Every Meeting Count: A Qualitative Investigation of Multiteam Meeting Events and Their Role in Supporting Coordinated Cancer Care Delivery

Wolf

Hedrick

Begerowski

et al. 2023

JCO Oncology Practice

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PURPOSE: This research considers how cross-disciplinary cancer care meetings can facilitate coordination within the multiteam systems (MTSs) that provide inpatient hospital care. We conducted a series of interviews and observations with members of a single cancer care MTS to address the following research questions: (1) what are the key characteristics of MTS cancer care meetings (with regard to composition, focus, and structure)? and (2) how is cross-team coordination acknowledged and addressed during these meetings? METHODS: In this single-site case study of a MTS operating to provide gynecologic oncology care within a teaching hospital, two types of meetings, called rounds and huddles, were held consistently. We used qualitative methods, including interviews with health care professional subject matter experts and 30 hours of observations of cancer care meetings, and analyzed the data in three stages of qualitative coding. RESULTS: Our analyses resulted in a thematic framework detailing key processes, and subprocesses, identified as central to the activities of observed cancer care meetings. Key processes include information sharing, gaining clarity, strategizing, and pedagogy. Discussions and explanations of this framework showcase the ways in which MTS meetings can bolster cross-team coordination and facilitate MTS activities. CONCLUSION: Inpatient cancer care meetings provide opportunities to facilitate MTS coordination in several ways, yet doing so does not come without challenges. Considering these results together with insights from meeting science and MTS research, this article concludes by putting forward practical recommendations for leveraging opportunities and overcoming challenges to use cancer care meetings as tools to support cross-team coordination.

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Section: Discussionmentioning

confidence: 99%

Making Every Meeting Count: A Qualitative Investigation of Multiteam Meeting Events and Their Role in Supporting Coordinated Cancer Care Delivery

Wolf

Hedrick

Begerowski

et al. 2023

JCO Oncology Practice

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“…This is a first attempt to collectively discuss and address issues related to the recruitment and retention of AMC CRPs at the national level. The strength of these data is the breadth of contributions across 35 CTSA hubs who participated in the Collaborative Conversations Un-Meeting sessions between September 2020 and February 2021 [18]. Qualitative research using a cloud-based collaborative platform such as Zoom has been reported as an effective method [19].…”

Section: Discussionmentioning

confidence: 99%

“…Therefore, describing recruitment and retention facilitators and barriers within the clinical research profession at AMCs will highlight the key issues and present common solutions to improving these stages of hiring and maintenance of the CRP workforce. This paper will discuss factors related to the current state of AMC CRP workforce needs related to recruitment, job titles, retention and diversity, as identified through a qualitative analysis of specific workgroup breakout sessions during the CRP Collaborative Conversations Un-Meeting series [18]. Our study aims to provide opportunities for National Center for Advancing Translational Science (NCATS) and AMC policy considerations and guidance regarding institutional improvements to sustainability of the CRP workforce for quality CTR operations.…”

Section: Introductionmentioning

confidence: 99%

Issues for recruitment and retention of clinical research professionals at academic medical centers: Part 1 – collaborative conversations Un-Meeting findings

Knapke

Snyder

Carter

et al. 2022

J. Clin. Trans. Sci.

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Background: Identification of evidence-based factors related to status of the clinical research professional (CRP) workforce at academic medical centers (AMCs) will provide context for National Center for Advancing Translational Science (NCATS) policy considerations and guidance. The objective of this study is to explore barriers and opportunities related to the recruitment and retention of the CRP workforce. Materials and Methods: Qualitative data from a series of Un-Meeting breakout sessions and open-text survey questions were analyzed to explore barriers and recommendations for improving AMC CRP recruitment, retention and diversity. Results: While certain institutions have established competency-based frameworks for job descriptions, standardization remains generally lacking across CTSAs. AMCs report substantial increases in unfilled CRP positions leading to operational instability. Data confirmed an urgent need for closing gaps in CRP workforce at AMCs, especially for attracting, training, retaining, and diversifying qualified personnel. Improved collaboration with human resource departments, engagement with principal investigators, and overcoming both organizational and resource challenges were suggested strategies, as well as development of outreach to universities, community colleges, and high schools raising awareness of CRP career pathways. Discussion: Based on input from 130 CRP leaders at 35 CTSAs, four National Institute of General Medical Sciences’ Institutional Development Award (IDeA) program sites, along with industry and government representatives, we identified several barriers to successful recruitment and retention of a highly trained and diverse CRP workforce. Results, including securing institutional support, champions, standardizing and adopting proven national models, improving local institutional policies to facilitate CRP hiring and job progression point to potential solutions.

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“…Beyond direct funding, other types of support for meeting planning and manuscript development can help to continue initial engagement and concept development that occurs during an Un-Meeting. As one example, CLIC has provided logistical and other support for CTSA Program hubs to develop Synergy Papers, with calls for Synergy Papers aligned with Un-Meetings hosted at the CLIC University of Rochester site and encouraged for Un-Meetings supported by CLIC at other hub sites [30][31][32][33]. The Synergy Paper is a collaborative manuscript developed by three or more CTSA Program hubs spanning at least two stages of translational research, with the goal of addressing substantial challenges in clinical or translational research [36].…”

Section: Supporting Teams Following An Un-meetingmentioning

confidence: 99%

Utilizing the Un-Meeting model to advance innovative translational and team science

Augustine¹,

Steele²,

McIntosh³

et al. 2023

J. Clin. Trans. Sci.

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Advances in translational science require innovative solutions, and engagement of productive transdisciplinary teams play a critical role. While various forms of scientific meetings have long provided venues for sharing scientific findings and generating new collaborations, many conferences lack opportunities for active discussions. We describe the use of an Un-Meeting to foster innovative translational science teams through engaged discussions across multidisciplinary groups addressing a shared theme. The Un-Meeting was delivered by the University of Rochester Center for Leading Innovation and Collaboration, the national coordinating center for the National Institutes of Health Clinical and Translational Science Awards (CTSA) program. This pilot CTSA program Un-Meeting focused on engaging translational scientists, policy-makers, community members, advocates, and public health professionals to address the opioid crisis. The participant-driven format leveraged lightning talks, attendee-led idea generation, and extensive breakout discussions to foster multidisciplinary networking. Results indicated participation by a broad set of attendees and a high level of networking during the meeting. These results, coupled with the growth of the Un-Meeting across the CTSA Consortium, provide practices and models to potentially advance team and translational science. While future work will further assess the impact of Un-Meetings, this format presents a promising approach to enhance translational science.

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The Un-meeting approach to stimulate collaborative adult learning: an application for clinical research professionals

Abstract: This version may be subject to change during the production process.

Cited by 9 publications

References 14 publications

Making Every Meeting Count: A Qualitative Investigation of Multiteam Meeting Events and Their Role in Supporting Coordinated Cancer Care Delivery

Making Every Meeting Count: A Qualitative Investigation of Multiteam Meeting Events and Their Role in Supporting Coordinated Cancer Care Delivery

Issues for recruitment and retention of clinical research professionals at academic medical centers: Part 1 – collaborative conversations Un-Meeting findings

Utilizing the Un-Meeting model to advance innovative translational and team science

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