The challenges of post custodial management of digital records in Botswana laid bare

Mosweu, Olefhile; Bwalya, Kelvin Joseph

doi:10.1177/02666669221114867

Cited by 4 publications

(6 citation statements)

References 53 publications

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“…Lack of standards to support digital preservation is a major challenge in Africa (Osedo 2013). This study revealed lack of standards for the management and preservation of digital records in Botswana (Porogo & Kalusopa 2021;Mosweu & Bwalya 2022). Standards provide an essential framework for organisations to benchmark their activities (Chikomba et al 2020).…”

Section: Adoption Of Standardsmentioning

confidence: 92%

“…This e-government practice generates digital records that need proper management, like their paper counterparts. However, digital records preservation faces numerous challenges such as lack of preservation policies; inadequate policy framework for digital preservation; gaps in human resources in terms of knowledge, funding difficulties, skills, poor awareness of digital preservation, lack of collaboration, and competencies to drive digital material preservation; and the absence of standards for digital preservation (Kalusopa & Zulu 2009;Adu & Ngulube 2016;Ngoepe & Saurombe 2016;Mosweu & Bwalya 2022;Porogo 2022). The resultant digital records generated by implemented business systems face preservation challenges, which may be a disadvantage to organisations that pursue cloud computing for its goodness.…”

Section: Research Problemmentioning

confidence: 99%

“…Pockets of excellence in digital records preservation exist but are not adequate when considering the magnitude of digital records generated by e-government systems. Digital preservation requires ICT infrastructure, which do exist but are inadequate to ingest digital records for custody (Ngoepe & Saurombe 2016;Mosweu & Bwalya 2022). Resource constraints for digital preservation are also a challenge for digital records ingestion in archival custody in South Africa (Ngoepe 2017).…”

Section: Policy Strategy and Resources To Support The Digital Records...mentioning

confidence: 99%

“…Well-functioning organisations readily adopt new technologies and infuse them sustainably in their operations (Tsvuura & Ngulube 2021). The ICT infrastructure required for digital records preservation is expensive and must compete with other government priorities (Mosweu & Bwalya 2022). According to Keakopa (2004), records preservation efforts need to be budgeted for and costed amid national budgetary constraints.…”

Section: Sustainable Fundingmentioning

confidence: 99%

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framework for development of digital records preservation in the cloud in Botswana

Mosweu

2023

J. South Afr. Soc. Archiv.

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The deployment of digital systems in the delivery of public services by the Government of Botswana has seen an increase in the generation of digital records. Without preservation efforts over time, the continued availability of digital records is not guaranteed. The reverse side of this is that a focused records preservation regime ensures access to and accurate digital records in the long term, regardless of the challenges of media failure and technological change. Lack of an adequate legal and policy framework on digital material preservation; gaps in human resources in terms of knowledge, skills, and competencies to drive digital material preservation; lack of appropriate standards for digital records preservation; and limited collaborative efforts towards digital records preservation are some of the challenges in digital records preservation in Botswana. Despite these challenges related to digital records preservation, developing countries in Africa are increasingly embracing the use of cloud computing technology for the management and preservation of digital records due to its benefits. In the developed world, cloud computing has matured into a viable option for the management and preservation of digital records. This study utilised a review of literature, supplemented by document analysis, to propose a framework for digital preservation of records in the cloud in the context of e-government in the Botswana public sector. It is guided by concepts from the Policy, Strategy and Resources troika model as a lens to frame the study. The model provides the key elements of policy, strategy, and resources as necessary for the preservation of records in Botswana’s public sector, using cloud computing as a platform. The proposed framework for the preservation of digital records may benefit public sector organisations that endeavour to adopt cloud computing for records preservation.

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Section: Adoption Of Standardsmentioning

confidence: 92%

Section: Research Problemmentioning

confidence: 99%

Section: Policy Strategy and Resources To Support The Digital Records...mentioning

confidence: 99%

Section: Sustainable Fundingmentioning

confidence: 99%

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framework for development of digital records preservation in the cloud in Botswana

Mosweu

2023

J. South Afr. Soc. Archiv.

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“…Yee Goh (2002, p. 1) notes that archival legislation in several Commonwealth countries, including the UK, Canada and Singapore, lacks consistency and, as such, is unable to assist archivists in ensuring the management and preservation of records throughout the full span of their life cycle. Kalusopa et al (2021), Mosweu (2021) and Mosweu and Bwalya (2022) report that Botswana had legislative framework focusing on electronic records, but the shortfall was that legislation did not cover all records management matters pertaining to e-records management including the process of records capturing, interval for retention and preservation custody, as such legislations were produced or created with limitations.…”

Section: Literature Reviewmentioning

confidence: 99%

Implementation of legislative framework governing records management throughout the life cycle in the Limpopo provincial government of South Africa

Malatji

Marutha

2023

GKMC

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Purpose This study aims to investigate a framework for implementation of legislative framework governing records management throughout the life cycle in the Limpopo provincial government of South Africa. Design/methodology/approach This quantitative multi-method study used a semi-structured questionnaire, document analysis and interviews to collect data. The dominant approach was quantitative, with some support from limited qualitative data, which served to clarify the statistical data. No sampling method was applied, as the study targeted the entire population of 135 records management participants from the provincial departments with the questionnaire, while nine participants from provincial archives participated in interviews. Findings The study revealed that the role of the provincial archives in enforcing compliance with legislative frameworks for the proper management of records was always disrupted by a lack of key resources such as staffing, for inspecting and training records-creating departments and working resources at the departmental levels. Research limitations/implications The findings will contribute to the field in respect of future studies into compliance with records management legislation, and the proposed framework may be applied as a theoretical basis for, or part of, a conceptual framework. Practical implications The study will serve as a resource or benchmark for archivists and records management professionals in the industry, as they count amongst the policymakers who find ways of monitoring, evaluating and enforcing compliance with the legislation governing proper records management. Social implications The proper implementation of recommendations from this study will lead to significant improvements in the management of records with enduring value, allowing them to finally be transferred to an archival repository to serve the public interest as heritage, national memory, or resources for researchers and authors, amongst others. Originality/value The study proposes a framework for implementation of legislation governing records management with greater ease in the Limpopo provincial government of South Africa.

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Factors influencing the effectiveness of university records management in Indonesia: the PLS-SEM approach

Setyawan,

Sugiyono,

Yuliana

2024

Archives and Records

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The challenges of post custodial management of digital records in Botswana laid bare

Cited by 4 publications

References 53 publications

framework for development of digital records preservation in the cloud in Botswana

framework for development of digital records preservation in the cloud in Botswana

Implementation of legislative framework governing records management throughout the life cycle in the Limpopo provincial government of South Africa

Factors influencing the effectiveness of university records management in Indonesia: the PLS-SEM approach

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