The Adoption and Implementation of Artificial Intelligence Chatbots in Public Organizations: Evidence from U.S. State Governments

Abstract

Although the use of artificial intelligence (AI) chatbots in public organizations has increased in recent years, three crucial gaps remain unresolved. First, little empirical evidence has been produced to examine the deployment of chatbots in government contexts. Second, existing research does not distinguish clearly between the drivers of adoption and the determinants of success and, therefore, between the stages of adoption and implementation. Third, most current research does not use a multidimensional perspective to understand the adoption and implementation of AI in government organizations. Our study addresses these gaps by exploring the following question: what determinants facilitate or impede the adoption and implementation of chatbots in the public sector? We answer this question by analyzing 22 state agencies across the U.S.A. that use chatbots. Our analysis identifies ease of use and relative advantage of chatbots, leadership and innovative culture, external shock, and individual past experiences as the main drivers of the decisions to adopt chatbots. Further, it shows that different types of determinants (such as knowledge-base creation and maintenance, technology skills and system crashes, human and financial resources, cross-agency interaction and communication, confidentiality and safety rules and regulations, and citizens’ expectations, and the COVID-19 crisis) impact differently the adoption and implementation processes and, therefore, determine the success of chatbots in a different manner. Future research could focus on the interaction among different types of determinants for both adoption and implementation, as well as on the role of specific stakeholders, such as IT vendors.

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“…Lazo and Ebardo (2023) conduct a systematic review of the determinant of AI adoption in the banking industry. Chen et al (2024) examine the use and implementation of chatbots in public organizations within the United States. These studies converge on the finding that factors such as ease of use, individual past technological experience, and institutional factors play a positive role in AI adoption.…”