The accounting office interface: Syracuse University

Bazirjian, Rosann; Ericson, Randall L.

doi:10.1016/0364-6408(92)90012-h

Cited by 5 publications

(3 citation statements)

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“…One of the biggest challenges they faced was keeping the two vendor files consistent. Primarily at issue were consistency of data and timing of the batch programs (Bazirjian & Ericson, 1992). Barker (1992), in his presentation at the Midwinter Conference, refers to the fact that Van Goethem at Duke University has gone "beyond downloading invoice data via diskette to use FTP protocol in a state-of-the-art automated systems bridge" (p. 411), thus introducing file transfer protocol into the mix of how an interface between two software systems was best achieved.…”

Section: Literature Reviewmentioning

confidence: 97%

“…Bazirjian and Ericson (1992) describe interfacing very simply as "the way two independent, automated systems meet and communicate with each other" (p. 401). Most library literature of this nature refers to the process of connecting Acquisitions software to thirdparty accounting software to streamline the process of invoice payment to vendors.…”

Section: Literature Reviewmentioning

confidence: 98%

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Connecting the Library's Patron Database to Campus Administrative Software: Simplifying the Library's Accounts Receivable Process

Oliver

Dahlquist

Tankersley

et al. 2010

Journal of Access Services

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This article discusses the processes that occurred when the Library, Controller's Office, and Information Technology Department agreed to create an interface between the Library's Innovative Interfaces patron database and campus administrative software, Banner, using file transfer protocol, in an effort to streamline the Library's accounts receivable process. Procedures for the Library collections process changed for both the Library and campus Accounts Receivable Department. Outcomes were summarily positive, resulting in reduced paperwork for both departments, more timely payment of fines, and fewer patrons sent to collections.

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Section: Literature Reviewmentioning

confidence: 97%

Section: Literature Reviewmentioning

confidence: 98%

Connecting the Library's Patron Database to Campus Administrative Software: Simplifying the Library's Accounts Receivable Process

Oliver

Dahlquist

Tankersley

et al. 2010

Journal of Access Services

View full text Add to dashboard Cite

show abstract

“…Obtaining this form of access is worth the time and effort to engage all of the entities that need to be involved to establish this automated process. 20 …”

Section: Invoice Feed To Centralized Disbursementsmentioning

confidence: 99%

“The Commitment Problem”: Spending to Zero to Maximize the Efficiency of the Collections Budget

Cleary¹

2015

LRTS

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The difficulty for a library to spend their collections budget efficiently is a timeless problem. The diversity of a typical budget, with its mix of one-time and continuing funds, for an array of resources that have both regular and sometimes irregularM ost historically underfunded libraries pursue additional funding for their collection development budgets. During this process, university administrators may question why collection funds are not spent by a seemingly high percentage. They may reject the standard response to the question about the level of carryover, or cash balance, which identifies unpaid firm orders as the problem. Unless the library records commitments in the same system that is used by university budget personnel, they will appear as unspent cash. The resulting carryover largely represents outstanding orders, plus excess cash, and illustrates that acquisitions processes are not necessarily clear cut. This paper explores a method to achieve a less-than-zero cash balance, a requirement that one library budget manager called "unlikely."1 Librarians responsible for collections funds can apply these methods to any size budget. Depending on the particular situation, the net result of the close attention paid to commitments (encumbrances) and cash balance will be the maximum efficient use of funds.2 The methods the author describes were developed following nine years of meeting the goal to spend the collections budget as close to zero as possible. Results have varied, but it is possible to achieve a zero-percent cash balance (rounded), even with a negative final balance.Robert M. Cleary (rmcleary@syr.edu) is the Head of Acquisitions and Cataloging at Syracuse University Libraries

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Accommodating institutional audit requirements within a liberal arts college integrated library system

Gordon¹

1994

Library Acquisitions: Practice & Theory

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The accounting office interface: Syracuse University

Cited by 5 publications

References 0 publications

Connecting the Library's Patron Database to Campus Administrative Software: Simplifying the Library's Accounts Receivable Process

Connecting the Library's Patron Database to Campus Administrative Software: Simplifying the Library's Accounts Receivable Process

“The Commitment Problem”: Spending to Zero to Maximize the Efficiency of the Collections Budget

Accommodating institutional audit requirements within a liberal arts college integrated library system

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