Pervasive Technologies for Smart Workplaces: A Workplace Efficiency Solution for Office Design and Building Management from an Occupier’s Perspective

Ianeva, Maria; Faure, Stéphanie; Theveniot, Jennifer; Ribeyron, François; Crossan, Cormac; Cordon, Gilles; Gartiser, Claude

doi:10.1007/978-3-319-27048-7_5

Cited by 8 publications

(12 citation statements)

References 10 publications

(8 reference statements)

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“…In more general terms, we show that our methodology allows the study the effects of ABW principles applied in offices. This work goes one step further than previous work on ABW [26] in analysing not only occupancy data but also contacts between participants and by showing the potential of technology in gathering contacts data in a challenging environment where a traditional observation modality would struggle. The comparative analysis with more traditional offices also helps the understanding of the behavioural characteristics emerging from the application of ABW's principles.…”

Section: Introductionmentioning

confidence: 85%

“…To the best of our knowledge, only one work used technology to study this kind of workplaces. Ianeva et al used RFID tags embedded into employees' badges to monitor occupancy of spaces [26]. The authors found that three kinds of areas (cafeteria, private booths and meeting rooms) were consistently under-occupied, revealing a mismatch between intended and current use of these areas.…”

Section: Mobile Sensing For Office Analyticsmentioning

confidence: 99%

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Detecting Emerging Activity-Based Working Traits through Wearable Technology

Montanari

Mascolo

Sailer

et al. 2017

Proc. ACM Interact. Mob. Wearable Ubiquitous Technol.

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A recent trend in corporate real-estate is Activity-Based Working (ABW). The ABW concept removes designated desks but offers different work settings designed to support typical work activities. In this context there is still a need for objective data to understand the implications of these design decisions. We aim to contribute by using automated data collection to study how ABW's principles impact office usage and dynamics. To this aim we analyse team dynamics and employees' tie strength in relation to space usage and organisational hierarchy using data collected with wearable devices in a company adopting ABW principles. Our findings show that the office fosters interactions across team boundaries and among the lower levels of the hierarchy suggesting a strong lateral communication. Employees also tend to have low space exploration on a daily basis which is instead more prevalent during an average week and strong social clusters seem to be resisting the ABW principles of space dynamics. With the availability of two additional data sets about social encounters in traditional offices we highlight traits emerging from the application of ABW's principles. In particular, we observe how the absence of designated desks might be responsible for more rapid dynamics inside the office. In more general terms, this work opens the door to new and scalable technology-based methodologies to study dynamic office usage and social interactions.

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Section: Introductionmentioning

confidence: 85%

Section: Mobile Sensing For Office Analyticsmentioning

confidence: 99%

Detecting Emerging Activity-Based Working Traits through Wearable Technology

Montanari

Mascolo

Sailer

et al. 2017

Proc. ACM Interact. Mob. Wearable Ubiquitous Technol.

View full text Add to dashboard Cite

show abstract

“…A promising application of IoT technology is related to the measurement of office occupation rates and the evaluation of the occupants' real use of the workspace. RFID technology (radio frequency identification) and Bluetooth proximity sensing have been used to monitor employees' location and building occupancy rates of activity-based offices (Clark et al, 2018;Ianeva et al, 2015). Through RFID tags inserted into employees' badges, a study collected real-time data about the occupation of different workspaces (meeting rooms, bubbles, workspaces, etc.)…”

Section: Jcre 221mentioning

confidence: 99%

“…Corporate Real Estate Management (CREM) and office design are strategic resources for business development. Real estate decisions must consider aspects such as employees' wellbeing, productivity, innovation, workplace flexibility and design (Ianeva et al, 2015). As impending real estate costs weigh heavily on the operating business, it is essential to measure the value and utilization of office space (Ward, 2016).…”

Section: Introductionmentioning

confidence: 99%

Internet of Things technology applications in the workplace environment: a critical review

Nappi

Ribeiro

2020

JCRE

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Purpose The purpose of this study is to examine the use of IoT technology (RFID technology, sensor networks, wearable devices and other smart items) in office settings and its respective impact on the optimization of employees’ productivity and workspace effectiveness. Design/methodology/approach The paper reviews 41 relevant publications reporting IoT use in office settings to identify how this technology has been applied in office settings and what topics are mostly addressed in the literature; how IoT technology improves employees’ productivity; and what the benefits and risks associated with IoT use in the workplace environment are. Findings Two main areas of application of IoT technology in the workplace environment were identified. The first one concerns the influence of the physical characteristics of workplaces on aspects related to workspace effectiveness. The second one is employee-centered and concerns the use of IoT data to identify employees’ social behavior, physiological data and emotional estates associated with productivity. IoT technology provides real-time data with speedy information retrieval. However, its deployment in office settings is not exempt from risks. Employee workplace surveillance, re-individualization of the IoT data and employee refusal of IoT technology in office settings are the main risks associated with this technology. Originality/value This literature review categorizes IoT application in office settings according to two perspectives and highlights employees' attitudes, user-experience of IoT technology and the risks associated with this technology. These results will help researchers and workplace managers interested in the deployment of this technology in the workplace environment.

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“…The room usage information is not only applicable to develop advanced control strategies, but they have also been applied to check real usage with room booking systems [17], especially in office buildings in which the private space is frequently needed and having them blocked and unused results in unnecessary wastes [30]. In addition, the wastes are not only economic as Corporate Real Estate (CRE) decisions address challenges such as productivity, employees’ well-being, innovation and flexibility; for which pervasive technologies offer potential for increasing workplace efficiency on a long-term basis [31].…”

Section: Related Workmentioning

confidence: 99%

Smart Meeting Room Usage Information and Prediction by Modelling Occupancy Profiles

Saralegui

Antón

Arbelaitz

et al. 2019

Sensors

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The monitoring of small houses and rooms has become possible due to the advances in IoT sensors, actuators and low power communication protocols in the last few years. As buildings are one of the biggest energy consuming entities, monitoring them has great interest for trying to avoid non-necessary energy waste. Moreover, human behaviour has been reported as being the main discrepancy source between energy usage simulations and real usage, so the ability to monitor and predict actions as opening windows, using rooms, etc. is gaining attention to develop stronger models which may lead to reduce the overall energy consumption of buildings, considering buildings thermal inertia and additional capabilities. In this paper, a case study is described in which four meeting rooms have been monitored to obtain information about the usage of the rooms and later use it to predict their future usage. The results show the possibility to deploy a simple and non-intrusive sensing system whose output could be used to develop advanced control strategies.

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Pervasive Technologies for Smart Workplaces: A Workplace Efficiency Solution for Office Design and Building Management from an Occupier’s Perspective

Cited by 8 publications

References 10 publications

Detecting Emerging Activity-Based Working Traits through Wearable Technology

Detecting Emerging Activity-Based Working Traits through Wearable Technology

Internet of Things technology applications in the workplace environment: a critical review

Smart Meeting Room Usage Information and Prediction by Modelling Occupancy Profiles

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