Pendistribusian arsip pada Dinas Pariwisata dan Kebudayaan Jawa Barat melalui aplikasi Sidebar

Abstract

The Electronic-Based Governance System (EBGS) mandates institutions at every level to manage their governance electronically. As a medium for managing authentic evidence stemming from an activity, archiving systems need to establish themselves as part of this electronic-based governance system. Hence, the process of archive distribution, as a component of the archiving system, becomes an issue that requires in-depth study through research. This raises the research question, "How can we comprehensively describe the archive distribution process at the West Java Provincial Department of Tourism and Culture through the Sidebar application?". The research aims to obtain a comprehensive description of the archive distribution process within the West Java Provincial Department of Tourism and Culture via the Sidebar application. The research method used is qualitative with a descriptive approach and uses the archival staff of the West Java Cultural and Tourism Department as informants. Data is collected through observation, interviews, and literature studies, with data analysis through reduction, presentation, and conclusion drawing. The results show that in distributing archives, the West Java Cultural and Tourism Department utilizes various features in the Sidebar application, such as Incoming Mail, Copy Mail, Manuscript Digital Signature, Outbox, and Manuscript Validation. The West Java Department of Tourism and Culture uses these features in internal and external archival operational activities. It can be concluded that the features in the Sidebar application can be used for real-time archive distribution with various statuses like "Revise Manuscript," "Review Manuscript," and "This Manuscript has been acted upon," which have been implemented in the West Java Department of Tourism and Culture.