Managing In-Kind Gifts with Getting It Started Toolkit's Gifts and Deselection Manager

Emanuel, Michelle

doi:10.1080/14649055.2014.941314

Cited by 3 publications

(4 citation statements)

References 12 publications

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“…While acknowledging the critical role that donations played in collection development in the founding of many early American libraries, Carrico (1999) pointed out that the previous practice of accepting everything offered has given way to more careful consideration due to time, space, and need. This recognition of the benefits of past donation acceptance weighed against current offers has been echoed elsewhere in the literature (Bishop et al, 2010;Canevari de Paredes, 2006;Emanuel, 2014).…”

Section: Literature Reviewmentioning

confidence: 90%

“…Edem's (2010) multiyear study of 2,462 volumes donated to the University of Calabar Library led to the observation that some resources, such as romance novels, "seem to have been made with little application of critical judgment" and their redistribution to more appropriate organizations impacted the library's "staff time, labour and handling costs" (p. 75). Great care must be taken with donations, as gifts can be both a blessing and a curse in academic libraries (Emanuel, 2014;Gregory, 2011;Norris, 2002). Sturges and Gastinger (2014) wrote that "refusal is often good librarianship," yet stressed the need for tact when doing so (p. 38).…”

Section: Literature Reviewmentioning

confidence: 99%

“…On a personal level, the pressures placed on library personnel to accept unsolicited donations are fraught with complex emotional responses (Buis, 1991). When faced with the need to declutter or downsize, well-meaning donors may find the thought of simply discarding books unthinkable and instead wish to save them by depositing their collections in a library (Emanuel, 2014). In some cases, an individual's library can take a lifetime to build, and some donors may interpret a refusal of their gift as a personal or professional rejection (DeWitt, 1989).…”

Section: Literature Reviewmentioning

confidence: 99%

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Dealing with Unwanted Donations: A Content Analysis of Small Academic Canadian Library Webpages

Cardozo

2022

Partnership

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While archives and special collections continue to welcome unique and valuable resources, small academic libraries can struggle with how to manage donation offers intended for their main collections. There is a need to be selective considering falling print circulation, workload pressures on library personnel, and space restrictions. Additionally, limited collections funds needed for more current and higher-demand resources can be strained by the higher processing costs of donated materials. These pressures are compounded by prospective donors seeking a home for items they no longer want, a perception that small academic libraries need all donations, and a lack of understanding about the qualifications and expertise of academic library workers. Clearly communicated and regularly reviewed guidelines can help discourage unwanted donations in ways that lessen alienating our patrons. This article provides a content analysis of donations webpages from small academic libraries in Canada to identify trends and provide support for libraries reviewing their own policies and procedures in an effort to manage donor expectations.

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Section: Literature Reviewmentioning

confidence: 90%

Section: Literature Reviewmentioning

confidence: 99%

Section: Literature Reviewmentioning

confidence: 99%

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Dealing with Unwanted Donations: A Content Analysis of Small Academic Canadian Library Webpages

Cardozo

2022

Partnership

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“…18 The Getting It System Toolkit (GIST) Gift and Deselection Manager (GDM), developed at the State University of New York Geneseo, was an open-source software application developed to optimize workflows specifically for evaluating gifts-inkind and address workflows for deselection, weeding, and withdrawal. 19 It automates and gathers data from a number of sources using third-party APIs, is interoperable with OCLC Connexion, and provides the ability to automate the creation of donation thank you letters. Unfortunately, a May 29, 2018 message on the GIST website indicated that there was a discontinuation of support for all GIST applications, including a beta version of GMD Online.…”

Section: Automated Tools For Evaluationmentioning

confidence: 99%

Using the WorldCat API to Develop Data-Driven Decision-Making for Gifts-in-Kind

Swanson¹,

White²

2019

LRTS

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In practice, evaluation and acceptance of books donated to a library (gifts-in-kind) often lack the same data-driven decision-making that libraries apply to purchased materials. Factors of “specialness” or “uniqueness” that are important components of why libraries still seek donations are not necessarily data-driven. This practice may be especially true for items located within a library’s general collection, rather than special collections or archives. The research presented here develops new methods that support data-driven decision-making in evaluating gifts-in-kind, particularly for items for the general collection. The authors focus on the concept of rarity and geographic scarcity using OCLC holdings, the WorldCat API, and geospatial methods. They retroactively examined monographs added to the general collection as gifts over a ten-year period at the University of Colorado Boulder (UCB) that are an initial dataset of sixteen thousand or more books. The majority of items are neither unique or rare in holdings, nor are they geographically scarce. However, some are, and the shared characteristics of many of these rare or geographically scarce items may be relevant to Area Studies faculty, students, and researchers. While the results of this study are localized in scope, the methods developed could be easily replicated by libraries seeking to evaluate uniqueness and proximity of current or future gifts-in-kind with high efficiency and objectivity.

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Not a Special Project Anymore: Creating a Culture of Sustainable Deselection and Gifts-In-Kind with Limited Staffing

Bull,

Downey

2024

Technical Services Quarterly

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Managing In-Kind Gifts with Getting It Started Toolkit's Gifts and Deselection Manager

Cited by 3 publications

References 12 publications

Dealing with Unwanted Donations: A Content Analysis of Small Academic Canadian Library Webpages

Dealing with Unwanted Donations: A Content Analysis of Small Academic Canadian Library Webpages

Using the WorldCat API to Develop Data-Driven Decision-Making for Gifts-in-Kind

Not a Special Project Anymore: Creating a Culture of Sustainable Deselection and Gifts-In-Kind with Limited Staffing

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