Influence of Utilization of Management Information System on Project Monitoring and Evaluation: A Case Study of Survivors Fund, Rwanda

Abstract

The study examined how the utilization of Management Information Systems influences monitoring and evaluation in an organization, by taking into account the Survivors Fund in Rwanda as a case study. The study analyzed the effectiveness and efficiency of the MIS, report, services, hardware, software, and process factors that influence the effectiveness and efficiency of Monitoring and Evaluation at SURF, Rwanda. The target population included 293 beneficiaries, 8 Field officers, 1 ICT Manager, and 1 Project Manager. Data was collected through questionnaires, interview guides, and secondary documented literature.The Multiple Regression Analysis showed a strong positive correlation between the independent variables (flexibility of the system, regular employee training on MIS infrastructure, adequate edit, balance, and internal control checks) and the dependent variable (timely results and feedback). The coefficient of determination (r2) was 1, indicating that 100% of the total variation in Y could be explained by the stochastic multiple regression equation model. The study also found a positive correlation between the independent variables (system use of hardware, compatibility with other standards appliances and software, completeness, clarity, organization of documentation, app providers' accessibility, quality product support) and the dependent variable (economic use of M&E resources). The coefficient of determination (r2) was 0.200, suggesting that 20% of the total variation in Y could be explained by the model, while the remaining 80% was due to unexplained factors. The study recommends Survivors Fund, Rwanda to check with the system provider and update the system with a consistent interface and compatibility with various devices. Additionally, the system should provide machine utilization reports.