Digitalization of documents flow at the enterprise: service supply features

Abstract

It is established that an important step in the transition to electronic documents flow is the proper choice of software. Nowadays the market for software products has increased the number of programs designed for electronic accounting. The principles and methods of installing the electronic documents flow services are investigated. The most popular electronic documents flow services on the Ukrainian market are generalized. It is determined that each company should choose the software that suits it properly, taking into account the number of jobs, document circulation, archive size and also some additional features that are needed. But, in general, each program is developed according to the standards of current legislation and therefore, despite the chosen service of electronic documents flow software, the productivity of the enterprise will increase. «Ptak», platform, which allows integration with any accounting system via API has been studied. This platform cooperates with the following electronic documents flow services, Medoc, Sota, FREDO, DocMan in particular. It is proposed to develop the platform that will be integrated with all electronic documents flow services regardless which service and rate are chosen by the company. The creation of the special archive which will define when the document is sent and what decision the contractor made about it is interpreted. In order to improve the use of the platform, it is proposed to add the field for comments, where the counterparty will be able to explain why this document is not signed (if such a problem arises) or what amendments are to be corrected. It is justified for the convenience and security of enterprise data that the received documents are automatically stored not in the platform, but in the electronic document management service, for decision-making and secure signing of this document. The decision on the document (accept/reject/edit) and the comment will also be supported by it in the service. This solution will make it possible to exchange freely the necessary documents between contractors, even if they use different services. The submitted proposals will increase the number of users of electronic documents flow services and agree on cooperation between contractors, regardless of their location, the chosen accounting service and electronic documents flow program.