Digital Transformation of Archives in the Context of the Introduction of an Electronic Document Management System in Kazakhstan

Abstract

The relevance of this study is conditioned by the significant importance of the organisation of electronic document management in the Republic of Kazakhstan and the broad prospects that open up during the digitalisation of state archives. The purpose of the study is to investigate the key aspects of the digitalisation of archives in Kazakhstan at the current stage of the country’s economic development. The basis of its methodological approach was a theoretical investigation of the processes of digitalisation of archival information under the conditions of practical application of the electronic document management system in the Republic of Kazakhstan, with the results obtained indicating the major significance of the digital transformation of archives in the context of the programmes Resolution of the Government of the Republic of Kazakhstan No. 827 “About Approval of the State Program “Digital Kazakhstan” (2017) and “Information Kazakhstan-2020”: State Program (2021) adopted at the state level. The sequential transfer of archival information to digital media for storage offers numerous advantages over traditional paper media, with the state level in Kazakhstan regulating the digital transformation of archives and the adoption and use of a unified electronic document management system by enacting a number of laws that regulate a wide range of related issues. The introduction of an electronic document management system has also established numerous advantages, largely determining the significant prospects for the development of this system of interaction between organisations (state, public, legal entities, and individuals). The practical significance of the results obtained lies in the possibility of their application in the organisation of the activities of enterprises and organisations of the Republic of Kazakhstan that implement measures to digitalise archival data within the unified electronic document management system.