Digital preservation strategies at Colorado State University Libraries

Abstract

PurposeThe purpose of this paper is to provide an account of digital archiving and preservation practices and processes successfully implemented at an academic institution.Design/methodology/approachThis case study chronicles the planning and actions taken to identify, select, package, and archive local digital assets for long‐term access and migration. It includes a literature review and offers selected resources as a starting point for other institutions investigating digital preservation tools and practices.FindingsDigital preservation is a broad, evolving, and important facet of digital asset management, yet often overlooked by library administration and understated in library operations. Collaborative approaches should be considered in implementing digital preservation tools and processes with limited resources.Practical implicationsWhat is successfully in operation at CSUL may be learned by other institutions. An effective preservation plan and established workflows will give an organization the capability to maximize limited funds and staff time.Originality/valueThe majority of the current literature provides theories, technologies, conceptual models, and large‐scale collaborations, with relatively little describing needs, practices, operations, and experiences at a specific academic library. This paper will contribute to the literature by discussing digital preservation from actual experience, based on the work we perform, the needs we face, and the solutions we reach within our current environment.

Urgency Digital Archive Preservation

“…Pengarsipan digital umumnya dianggap sebagai penempatan file objek digital induk, metadata yang menyertainya, dan informasi terkait lainnya, dalam lingkungan yang aman dan terpisah dari salinan akses. Sedangkan pelestarian arsip digital adalah suatu upaya secara sadar menjaga keaslian master objek arsip digital dan file yang menyertainya dengan cara membuat rancangan preservasi lebih lanjut dan secara berkala meninjau file digital untuk mengidentifikasi dan memperbaiki degradasi apa pun yang mungkin terjadi (Oehlerts & Shu, 2013). Ini berarti preservasi arsip digital merupakan suatu kegiatan yang sudah direncanakan dan dikelola dengan baik untuk memastikan bahwa arsip digital tidak akan mengalami degradasi ataupun kerusakan sehingga dapat diakses dalam jangka waktu yang panjang.…”

“…Preservasi arsip digital berbeda secara dramatis dalam cara mengaksesnya. Sebagaimana Hitchcock &Tarrant (2010) dalam Oehlerts & Shu (2013) yang menunjukkan bahwa rencana pelestarian arsip digital harus mempertimbangkan kemungkinan terjadinya perubahan akses dan bisa menjamin penggunaannya dari waktu ke waktu atau dalam jangka waktu panjang. Untuk mengakomodasi semua konten arsip digital, rencana pelestarian harus pula memperhitungkan terjadinya perubahan dari berbagai macam format dan berbagai macam versi format.…”

“…Urgensi akan preservasi jangka panjang arsip digital ini juga menjadi perhatian khusus di beberapa negara di dunia, baik itu lembaga pemerintahan maupun perpustakaan. Berikut beberapa negara yang sudah melakukan kegiatan preservasi arsip digital untuk jangka panjang (Oehlerts & Shu, 2013)…”

Cultivate, assess, advocate, implement, and sustain

“…From this theoretical foundation, concrete metrics began to be developed for digital preservation activities (Beagrie et al, 2002;Ambacher et al, 2007), culminating in the Audit and Certification of Trusted Digital Repositories, which was codified as an international standard in 2012 (ISO 16363, 2012). Responding to and complementing this standard, library literature has outlined strategies for drafting digital preservation plans and policies (Strodl, et al, 2007;Bishoff, 2010;Mannheimer, et al, 2014); developing repositories for digital preservation (Cramer and Kott, 2010;Elstrøm and Junge, 2014); examining library digital preservation practices (Oehlerts and Liu, 2013); establishing and implementing preservation metadata (Lavoie and Gartner, 2013), and building and evaluating preservationaware digital storage systems (Baker, et al, 2006;Rosenthal, 2010;Han, 2015). Large-scale education and advocacy efforts have also emerged in the library community, including the Library-of-Congress-led National Digital Information Infrastructure and Preservation Program 1 in the United States and the Open Preservation Foundation (formerly Planets Project) in Europe.…”

Digital preservation of tradtional woodcraft art of Kashmir

“…Digital preservation is one of the important aspects of digital asset management for different aspects including Heritage Preservation [17]. Digital libraries and digitization play a pivotal role in preservation and dissemination of knowledge in varied subject areas [18].…”