Controlling Chaos: Management of Electronic Journal Holdings in an Academic Library Environment

Blake, Kristen; Collins, Maria

doi:10.1016/j.serrev.2010.08.015

Cited by 7 publications

(7 citation statements)

References 1 publication

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“…In this, the results of this research echo the conclusion of Blake (2010) that "libraries manage their electronic holdings in many different ways and spend varying amounts of time and resources doing so" (p. 248). In this, the results of this research echo the conclusion of Blake (2010) that "libraries manage their electronic holdings in many different ways and spend varying amounts of time and resources doing so" (p. 248).…”

Section: Discussionsupporting

confidence: 70%

“…These circumstances have naturally led to an extensive amount of research looking at various topics relating to management of electronic resources within libraries, and this research includes a number of surveys. Blake (2010) explores the state of electronic resources management tools in academic libraries on the basis of her own experiences as electronic resources librarian at the North Carolina State University (NCSU) Libraries as well as her interviews with ten academic librarians at other institutions. The authors based their research on 130 responses to an online survey, which was available from October 2003through January 2004.…”

Section: Contents Lists Available At Sciencedirectmentioning

confidence: 99%

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Management of Electronic Serials in Academic Libraries: The Results of an Online Survey

Branscome¹

2013

Serials Review

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Section: Discussionsupporting

confidence: 70%

Section: Contents Lists Available At Sciencedirectmentioning

confidence: 99%

Management of Electronic Serials in Academic Libraries: The Results of an Online Survey

Branscome¹

2013

Serials Review

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“…A similar survey of academic librarians by Branscome (2014) finds that although electronic resources are predominantly managed within commercial library software systems, librarians also use more than 30 additional tools. Blake and Collins (2010) describe the complexities of ERM as akin to "a sequence from a Kafka novel" (p. 242). Their in-depth interviews with 10 academic librarians who manage electronic resources found that all 10 interviewees use multiple systems, including knowledge bases, ILS, link resolvers, A-Z lists, MARC records services, subscription agents, and ERMS.…”

Section: Use Of Multiple Systems and Tools For Ermmentioning

confidence: 99%

Finding the gaps: A survey of electronic resource management in Alma, Sierra, and WMS

Singley¹,

Natches²

2017

Journal of Electronic Resources Librarianship

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The objective of this study was to determine whether libraries that have implemented a next-generation library system are able to complete electronic resource management (ERM) workflows entirely within that system. A survey of librarians received 299 responses from users of Alma, WorldShare Management Services (WMS), and Sierra. Responses indicate that there are gaps in workflows and that many libraries are still performing core ERM tasks outside these three systems. The study concludes that these systems may require further development before they are able to fully support complex ERM processes.The rapid growth of electronic resources over the past 2 decades has fundamentally transformed how libraries acquire and manage their collections. To support increasingly complex electronic resource management (ERM) workflows, libraries have had to supplement their traditional integrated library system (ILS) with multiple additional software products such as ERM systems (ERMS), link resolvers, proxy servers, and knowledge bases. The lack of interoperability between these systems has also required librarians to invent manual workarounds such as storing data in spreadsheets, shared drives, or e-mails. For ERM processes to be optimally streamlined and efficient, more sophisticated applications-designed to support every aspect of ERM workflows-are needed. One measurement of success of any application designed to support ERM workflows should be the elimination of the patchwork of systems and workarounds that have plagued electronic resources librarians for years.In the past several years many academic libraries began retiring traditional print-resource-based ILSs in favor of next-generation systems that promise to more fully integrate electronic resource workflows. These new systems, dubbed "library services platforms" or LSPs by library automation consultant Marshall Breeding (2011), are designed to provide improved system functionalities that meet the current realities of complex collection management across all content formats. These new platforms can replace not only the library's ILS, but the ERMS and link resolver. As of December 2014, three LSP systems have been fully implemented by U.S. libraries: Ex Libris' Alma, OCLC's WorldShare Management Services (WMS), and Innovative's Sierra (Breeding, 2015). Two other systems, Kuali OLE and Proquest's Intota, are partially developed but not yet fully implemented (Breeding, 2015).Although these new LSP systems have been implemented in academic libraries for more than 3 years (Breeding, 2015), there has been little written to evaluate their impact on ERM processes. In particular, there has been no study that measures whether the external tools needed in a traditional ILS/ERM environment-such as homegrown systems, spreadsheets, e-mails, and so on-are still needed. The objective of this study was to determine whether libraries that have implemented an LSP (Alma, Sierra, or WMS) are still using external tools or whether they are able to complete their ERM workflows entirely...

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“…Blake and Collins (2013) note that KBART developments may eliminate formatting errors that impede the availability of individual lists in discovery systems (Blake and Collins, 2013, p. 25). Bascones (2012) argues that lack of standardized data undermines a publisher's ability to provide data to libraries for perpetual access verification.…”

Section: Literature Reviewmentioning

confidence: 99%

Optimizing KBART guidelines to restore perpetual access

Blanchat

2015

Collection Building

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Purpose -This case study aims to demonstrate how proactive use of KBART guidelines can assist librarians in the analysis and restoration of journal titles with post-cancellation perpetual access. Design/methodology/approach -After experiencing a 25-per cent decrease in the collection budget, the Queens College Libraries (QCL) faced losing electronic journal content with cancellations to Big Deal licensing agreements. By using tools such as Serials Solutions, Ex Libris SFX and Microsoft Excel, the library was able to optimize KBART guidelines to analyze and restore journal titles under perpetual access licensing clauses. The implemented workflow mirrored the process to create "Big Deal" renewal spreadsheets at Springer Science ϩ Business Media. Findings -By using KBART guidelines to manipulate and analyze data, the library was efficiently able to identify journal titles for perpetual access. Because the resulting data were formatted within KBART guidelines, it could then be transferred to a knowledge base for enhanced content discovery. Practical implications -While there are numerous variations on perpetual access rights across hundreds of vendors, the workflow developed at QCL can be replicated, or altered on a case-by-case basis. By highlighting the work necessary to implement perpetual access clauses, this article makes a case for both standardizing licensing clauses as well as increased vendor adoption of KBART guidelines. Originality/value -This case study examines the workflow of an Electronic Resources librarian with vendor experience, the overlap of concerns between librarians and vendors, and the ways in which to analyze journal holdings without an automated system.

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Controlling Chaos: Management of Electronic Journal Holdings in an Academic Library Environment

Cited by 7 publications

References 1 publication

Management of Electronic Serials in Academic Libraries: The Results of an Online Survey

Management of Electronic Serials in Academic Libraries: The Results of an Online Survey

Finding the gaps: A survey of electronic resource management in Alma, Sierra, and WMS

Optimizing KBART guidelines to restore perpetual access

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