ASNTR’s Venture into a Hybrid Conference: Lessons Learned During the COVID-19 Pandemic

Sanberg, Paul R.; Morrison, Donna C; Bjugstad, Kimberly B.

doi:10.1177/09636897211053872

Cited by 3 publications

(2 citation statements)

References 11 publications

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“…Notably, the hybrid format has been explored in conference settings with the ease of restrictions on travel and gatherings. These conferences experienced similar advantages with the majority reporting attendees would like to have virtual options in the future due to reduction of conference cost, attendance flexibility, and reduce carbon footprint ( Counsell et al, 2020 ; Hanaei et al, 2020 ; Martinelli et al, 2021 ; Ostler et al, 2021 ; Sanberg et al, 2021 ; Chandler et al, 2022 ; Vartanian, 2022 ). One suggestion given by Parncutt et al (2021) discussed the potential for hybrid conferences with multiple “hubs” around the world.…”

Section: Discussionmentioning

confidence: 98%

Integration of virtual platforms for enhanced conference experience: Data-based evidence from the Society of Interdisciplinary Placebo Studies 2021 conference

et al. 2022

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BackgroundThe Society of Interdisciplinary Placebo Studies (SIPS) was one of many organizations that hosted a virtual scientific conference in response to the COVID-19 pandemic restrictions. Retaining essential benefits of an in-person conference experience was a primary objective for the SIPS conference planning committee and guided the selection of a virtual platform on which to host the 2021 meeting. This article reports on the methods used to design and analyze an engaging, virtual scientific conference, along with the findings and implications for future meetings.MethodsParticipant use of and interaction with different features of the conference platform were recorded and exported for analysis. Additionally, all SIPS conference attendees were invited to complete a brief, online post-conference survey that inquired about their perceptions of the SIPS conference specifically as well as their opinions of virtual and hybrid conferences in general. Using these data, we assessed (1) attendance patterns, (2) level of engagement, and (3) attendee satisfaction.ResultsThe platform recorded 438 unique, active conference attendees who used either a mobile app, web browser, or both to participate during the 3-day program. Seventy-four percent (N = 324) of active users attended all 3 days with 30 and 26 new attendees on Days 2 and 3, respectively. The connections feature offered on the platform was the most utilized function within the online forum. Attendance in the parallel workshop sessions remained constant across the 3 days, with an average of 44.6% (SD = 6.77) of people moving between workshops within a single session. The two poster sessions had an average of 47.6 (SD = 17.97) and 27.8 (SD = 10.24) unique views per poster, respectively. Eleven percent (N = 48) of attendees completed the post-conference survey. Thirty-six percent of these responders stated they were only able to attend because the conference was offered virtually. Further, the quality of the conference had an average satisfaction rating of 68.08 out of 100 (SD = 22.94).ConclusionResults of data analyses suggest the virtual platform allowed for those who were unable to attend to join virtually, produced moderate engagement throughout the conference, and that the majority of attendees were satisfied with the quality of the fully-virtual conference. Therefore, incorporating virtual aspects in future in-person conferences could enhance conference experience and participation.

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Section: Discussionmentioning

confidence: 98%

Integration of virtual platforms for enhanced conference experience: Data-based evidence from the Society of Interdisciplinary Placebo Studies 2021 conference

et al. 2022

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“…However, the majority (n=6, 86%) were looking at the acceptability of the hybrid format. [5][6][7][8][9][10][11] They all found the hybrid format to be more acceptable than an online format but…”

Section: Introductionmentioning

confidence: 99%

Gender and ethnicity intersect to reduce participation at a large European hybrid HIV conference

Howe,

Wan,

Gilleece

et al. 2023

leader

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ObjectiveTo evaluate how gender and ethnicity of panel members intersect to effect audience participation at a large European hybrid conference.DesignAn observational cross-sectional study design was used to collect data at the conference and descriptive survey was used to collect data retrospectively from the participants.SettingEuropean AIDS Clinical Society 18th Conference; a 3223-delegate, hybrid conference held online and in London over 4 days in October 2021.Main outcome measuresWe observed the number and type of questions asked at 12 of 69 sessions and described characteristics of the panel composition by ethnicity, gender and seniority. A postconference survey of conference attendees collated demographic information, number of questions asked during the conference and the reasons for not asking questions.ResultsMen asked the most questions and were more likely to ask multiple questions in the observed sessions (61.5%). People from white ethnic groups asked >95% of the questions in the observed sessions. The fewest questions were asked in the sessions with the least diverse panels in terms of both ethnicity and gender. Barriers to asking questions differed between genders and ethnicities.ConclusionsOur study aims to provide evidence to help conference organisers improve leadership, equality, diversity and inclusion in the professional medical conference setting. This will support equitable dissemination of knowledge and improve education and engagement of delegates. To our knowledge, this is the first study describing conference participation by both ethnicity and gender in panellists and delegates within a hybrid conference setting.

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Value Proposition of the Radiology Professional Society Meeting

Cutts

Eisenberg

et al. 2023

Academic Radiology

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ASNTR’s Venture into a Hybrid Conference: Lessons Learned During the COVID-19 Pandemic

Cited by 3 publications

References 11 publications

Integration of virtual platforms for enhanced conference experience: Data-based evidence from the Society of Interdisciplinary Placebo Studies 2021 conference

Integration of virtual platforms for enhanced conference experience: Data-based evidence from the Society of Interdisciplinary Placebo Studies 2021 conference

Gender and ethnicity intersect to reduce participation at a large European hybrid HIV conference

Value Proposition of the Radiology Professional Society Meeting

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