Analysis of Main Requirements for Electronic Document Management Systems

Ragimova, Nazila Ali; Hajimahmud, Abdullayev Vugar; Soltanaga, Abbasova Vasila

doi:10.21303/sr.v0i1.1148

Cited by 2 publications

(2 citation statements)

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“…Серед новітніх досліджень у сфері електронного документообігу, пов'язаного з електронними грошовими трансакціями, доцільно виокремити: порівняння особливостей паперового та електронного документообігу в умовах цифрової економіки, фундаментальною основною якої є електронні гроші [2]; ідентифікацію функцій зовнішнього та внутрішнього електронного документообігу з урахуванням розвитку системи електронних розрахунків із контрагентами [3]; міжнародний досвід юридичного регламентування електронного документообігу [4]; аналіз вимог до систем управління електронним документообігом для забезпечення ефективної інформаційної політики підприємства [5]; моніторинг стану та контроль ефективності електро- Виклад основного матеріалу дослідження. Підставою для відображення грошових операцій на рахунках в банках у бухгалтерському обліку є банківська виписка.…”

Section: фінанси суб'єктів господарюванняunclassified

Document Flow in Electronic Money Transactions in the Context of Accounting Information Support for Financial Security

MURAVSKYI,

BRYK,

MURAVSKYI

et al. 2023

WOF

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Introduction. The formation basis of the digital economy is the transition of business entities to electronic transactions. It is necessary to revise the order of document circulation at the enterprise, since electronic transactions involve the operation of electronic means of payment and cryptocurrencies, information about which is transferred between participants of settlement operations. First of all, the method of forming and processing primary documents in cash flow accounting will undergo changes. Accounting forms information arrays for cash management, which is an element of ensuring the financial security of enterprises. The purpose of the article is to research the transformational trends in the electronic document flow of electronic money transaction systems from the accounting point of view to ensure the financial security of enterprises. Methods. In the process of carrying out scientific research, a systematic methodical approach in combination with innovative, functional methods and methodical tools of generalization, bibliographic and comparative analysis was used to realize its aim. Results. The accounting positioning of the bank statement as a primary document improved, which replaced in the conditions of electronic communication with financial institutions by information orders on the transfer of funds to the recipient and confirmation of the receipt of a payment from the electronic transaction system. The method of generating electronic invoices for payment, receipts and other supporting documents has been optimized through the recombination of data from the electronic transaction system in traditional regulated forms for informational participation in the formation and execution of electronic contractual relations and smart contracts. It is proposed to use blockchain technology in the organization of electronic document flow in electronic money transactions to ensure the financial security of enterprises regarding: fragmentation of information with the possibility of storing each of the elements with different stakeholders; optimization of document flow management, which involves automatic identification of the type and content of documents with sending to responsible persons; elimination of information barriers (oversaturation, redundancy, insufficiency, distortion of data); storing the history of data changes, which prevents financial fraud and accidental errors. The procedure for using the electronic signature system for authenticating the official responsible for monetary transactions in the electronic transaction system and obtaining stakeholder access to confidential reporting has been clarified. An information scheme and principles of a separate software module have been developed, which is a communication platform for information synchronization between electronic money transaction services and an automated system of accounting and management of transactions, and can be implemented at various enterprises to ensure their financial security. Conclusions. The need to optimize electronic document flow in the system of electronic money transactions based on author’s proposals and developments to ensure financial security in combination with cyber protection of the enterprise. Cyber protection of electronic document management against internal and external cyber threats requires further research.

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Section: фінанси суб'єктів господарюванняunclassified

Document Flow in Electronic Money Transactions in the Context of Accounting Information Support for Financial Security

MURAVSKYI,

BRYK,

MURAVSKYI

et al. 2023

WOF

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“…The period from the initial consideration of a DMS to the cessation of the use of DMS is called the DMS life cycle [7]. Muminova et al [18] and Ali et al [19] successfully researched the DMS life cycle. They pointed out the importance of the electronic document life cycle when organizing, managing, and automating working processes.…”

Section: Introductionmentioning

confidence: 99%

Organizational Maturity and Sustainability Orientation Influence on DMS Life Cycle—Case Analysis

Jordan

Zabukovšek

2023

Sustainability

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The topic of the article addresses the management of the document management system (DMS), which represents one of the important steps for organizations to speed up the implementation of business processes, achieve better control over documents, and ensure safer operations. When implementing and using DMS, the importance of the organization’s maturity shall not be forgotten, as it gives the organization a framework to evaluate and improve the overall effectiveness and efficiency of the organization’s DMS, which can contribute to better decision-making and increased productivity. On the other hand, sustainable-oriented organizations are likely to show interest in choosing, implementing, and using DMS. In the article, the impact of an organization’s maturity and the role of sustainability on the DMS lifecycle are researched. Results are presented based on a case analysis of Company X. Supporting the case analysis, structured interviews with the project leader on the clients’ and the project leader on the providers’ side have been performed, which shall give a deeper insight into DMS implementation and the importance of sustainability and organizational maturity, resulting in more successful DMS implementation and use.

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Analysis of Main Requirements for Electronic Document Management Systems

Cited by 2 publications

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Document Flow in Electronic Money Transactions in the Context of Accounting Information Support for Financial Security

Document Flow in Electronic Money Transactions in the Context of Accounting Information Support for Financial Security

Organizational Maturity and Sustainability Orientation Influence on DMS Life Cycle—Case Analysis

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