Analysis of format duplication in an academic library collection

Maple, Amanda; Wright, Carol; Seeds, Robert

doi:10.1016/j.lcats.2003.09.003

Cited by 10 publications

(3 citation statements)

References 15 publications

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“…There have been studies of a single institution (Kalyan 2002;Maple, Wright & Seeds, 2003), studies of a particular discipline such as medical libraries (Gallagher, Bauer & Dollar, 2005;Weston & Acton 2009), studies of ARL libraries (Rupp-Serrano, Robbins & Cain, 2002;Prabha 2006), studies of selected academic departments (Frazer & Morgan, 1999), and a study of small college and university libraries (Spencer & Millson-Martula, 2006).…”

Section: Literature Reviewmentioning

confidence: 99%

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The Transition from Print to Electronic Journals: A Study of College and University Libraries in Indiana

McClamroch

2011

EBLIP

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the terms of the Creative CommonsAttribution-Noncommercial-Share Alike License 2.5 Canada (http://creativecommons.org/licenses/by-ncsa/2.5/ca/ ), which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly attributed, not used for commercial purposes, and, if transformed, the resulting work is redistributed under the same or similar license to this one. AbstractObjectives -This study examines what factors are considered by college and university libraries in Indiana when making the decision to cancel subscriptions to print journals when an electronic equivalent is available. The study also looks at who the primary decision makers are in this regard. Libraries at public and private institutions of varying sizes were included in the study.Methods -An online survey was sent to seventy-three libraries in the consortium, Academic Libraries of Indiana. Structured interviews with administrators at nine libraries were also conducted.Results -Academic libraries in Indiana use subscription cost, redundancy of formats, student preference, budget reductions and usage as the primary factors in cancelling print journal subscriptions in favour of their electronic counterparts. There is also a preference for the electronic format for new subscriptions even when a print version is also available.Conclusions -The study indicates that subscription cost is the most important consideration in the journal cancelation process with other factors also having an effect on the preference of libraries for electronic versions of journals. The study also shows that libraries at public and private colleges and universities are at different Evidence Based Library and Information Practice 2011, 6.3 41 stages of moving away from print to an online-only journal format. At the same time, there is consensus that a small collection of print titles will still be needed. The primary decision-makers are librarians, faculty, and library administrators.

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Section: Literature Reviewmentioning

confidence: 99%

“…This preference was confirmed by a study in 2002 comprised of interviews with over 3,000 undergraduate and graduate students, and faculty at colleges and universities. Researchers found that students and faculty were regular users of e-journals whether in the library or off-campus (Maple et al 2003).…”

Section: Literature Reviewmentioning

confidence: 99%

The Transition from Print to Electronic Journals: A Study of College and University Libraries in Indiana

McClamroch

2011

EBLIP

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“…She points to the need to look at local priorities and user behaviors, as well as the availability of stable online archives and print holdings in other local libraries. Maple et al (2003) report on the results of a Duplicate Formats Task Force at Pennsylvania State University. Although their work examined the overlap among 24 campuses in the state system, they still note some relevant issues to consider when analyzing format overlap in newspaper collections: collection maintenance, storage, and local user needs.…”

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confidence: 99%

Format Overlap of theNew York Times:A Collection Management Case Study

Smith

2009

Collection Management

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The issue in academic libraries of format duplication for the same title in print, microfilm, and electronic formats continues to strain library budgets, facilities, and staff. This article reviews the criteria used by a medium-sized academic library for deciding what formats of the New York Times to continue to collect and maintain. A research study was conducted to ascertain the completeness of coverage in both the online and microfilm formats of this title, with the results used as additional decision criteria. INTRODUCTIONElectronic resources are the primary research tools of the twenty-first-century academic library, used in preference over traditional print indexes, abstracts, newspapers, and journals, as well as microfilm. But it is not always clear whether there is a need to continue to collect a specific title in all available formats or whether to continue to hold on to multiple formats already in a collection. Budgetary and space constraints have made it crucial to reflect more closely on how necessary it is to maintain and retain access to print and microfilm holdings when a title is available online. Many issues must be addressed by an academic library when making collection development and management decisions for a title that is available in multiple formats: The research needs of their faculty and students; what format is generally preferred by users; the currency, completeness, and search capabilities of the online coverage when compared to the traditional format; vendor reliability; and any collection development policies already in place. The decision criteria 94 Downloaded by [Stony Brook University] at 12:02 04 December 2014 Format Overlap of the New York Times 95for deselecting print and microfilm holdings would thus have to be evaluated in the context of assessing the value of an electronic title for a collection.One of the greatest areas of collection overlap is with newspapers. A library can have a current print subscription, online current and retrospective access, microfilm holdings, and print indexes for any one title. In the case of the New York Times, a large amount of library funds and shelf space is taken up by this one title at Adelphi University, a medium-sized academic institution in Garden City, New York. The Libraries' Collection Development and Management Committee decided to analyze what formats to continue to obtain and what to retain in the collection. LITERATURE REVIEWA literature review was undertaken for articles that could guide our deliberations. First, we searched for articles in the library literature that would cover criteria for making decisions about format retention. Next, we looked for any research that analyzed the completeness of the content in the New York Times database. We did not find such a study in the literature, so we then looked for any research that analyzed the completeness of a single title within a specific database. Our goal was to find a research methodology that we could replicate to systematically analyze the content of the New York Times dat...

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Measuring the value of library content collections

Coughlin

Campbell

Jansen

2013

Proc of Assoc for Info

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This research uses the methodology of web analytics to examine the usage of subscription databases at a major academic library. Our research goal is the development of key performance indicators from which academic libraries can evaluate the business value of their content collections. There are 1,447 databases to which this academic library provides access, and these databases received nearly 2.5 million customer visits in 2012 via the library's meta‐search application, which is used for searching these databases. As such, these visits represent a substantial subset of the total traffic to the university's academic databases. The first level analysis shows that the top 20 most used databases represent over half the traffic to these academic databases. The second level analysis compared these heavily used databases (20) categorizing them by provider, and quantifying them with the remaining databases (428) from these providers. These results show the inequality of traffic generated by the top databases relative to the remaining databases from these providers in the context of search. The implications of this inequality illustrate the extreme usefulness of select databases and the possibility of the dispensability of less popular databases. The third level of analysis is a temporal evaluation of demand of databases over the course of two semesters (spring and fall 2012). This evaluation displayed the lack of increased demand throughout a semester beyond the top 300 databases. We used this analysis as the beginnings of the formulation of a set of web analytic metrics tailored for academic libraries.

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Analysis of format duplication in an academic library collection

Cited by 10 publications

References 15 publications

The Transition from Print to Electronic Journals: A Study of College and University Libraries in Indiana

The Transition from Print to Electronic Journals: A Study of College and University Libraries in Indiana

Format Overlap of theNew York Times:A Collection Management Case Study

Measuring the value of library content collections

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